Xerox vs Kyocera

Which is Best for Your Company?

When evaluating major printer brands like Xerox and Kyocera, what should you focus on?

It's not just about comparing one brand’s printer to another. Beyond looks, there are crucial differences to consider.

While most top brands can handle basic office needs, choosing the one that offers the best return on investment is key.

With nearly 25 years in the industry, we have extensive knowledge of all the leading printer brands, such as Xerox and Kyocera.

We’ll help you decide which is right for you by comparing company overviews, similarities, differences, costs, and specific models.

Although we sell Xerox products, we value transparency and strive to provide honest, accurate information. It's up to you to choose the best brand for your needs.

Let’s dive into the comparison, starting with an overview of each company.

Overview of Xerox    

Founded in 1906 in Rochester, New York, Xerox pioneered the creation and sale of the first xerographic plain-paper copiers.

Today, Xerox boasts over 13,000 active patents. Its diverse range of printing solutions is available in 160 countries across the globe.

With its headquarters in Norwalk, Connecticut, Xerox specializes in providing top-notch office equipment, including single-function printers, multifunction devices (print, copy, scan, and fax), and high-end production printers catering to various workgroup needs. Over the years, Xerox has built a top notch, Nationwide Service & Support Team that is second to none.

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Overview of Kyocera 

Kyocera was founded in 1959 by Kazuo Inamori in Kyoto, Japan. The company has evolved into a brand that sells office equipment, smartphones, and industrial ceramics, among other products.

They set up their North American operations in 1969 in Silicon Valley and have since expanded to over 4,000 employees in North America while maintaining a global presence.

According to Statista, Kyocera is one of the top ten players in the global printers and copiers market.

Similarities Between Xerox and Kyocera    

Let’s first go over two similarities between Xerox and Kyocera:  

Xerox and Kyocera share a common trait: both brands offer multiple single-function (print-only) and multifunction devices (print, copy, scan, and fax) for various workgroups.

Small workgroup printers are best for groups of up to 10 daily users who print 800-12,000 pages a month. Examples of small workgroup printers include the VersaLink C415 and the ECOSYS MA4000cifx printers, which print at speeds of around 40 pages per minute (ppm).   

Medium workgroup printers are suitable for up to 20 daily users and can handle a monthly printing volume of 1,500 to 15,000 pages. Examples in this category include the Xerox VersaLink C7130 and Kyocera TASKalfa 2554ci, both of which are color MFPs that print between 25-30 ppm.        

Large workgroup printers are designed for more than 20 daily users and are capable of handling a monthly printing volume of 10,000 to 75,000 pages. Examples within the large workgroup category include the Xerox AltaLink C8230 and the TASKalfa 3554ci.

These are color multifunction printers (MFPs) capable of printing at speeds of around 30 ppm.

While both Xerox and Kyocera offer options for multiple workgroups, Xerox has a more extensive catalog than Kyocera. This includes a wider range of production printers, of which Kyocera currently offers only one production printing option.

Xerox and Kyocera share a strong focus on printer security, making them both reliable choices in the market.

Xerox employs a comprehensive four-point strategy to safeguard against cyber threats, protecting every vulnerability.

According to their website, these points include:

Network intrusion and data transmission protection
Preventing unauthorized access
Robust data encryption and secure overwrite features
Added security for individual documents

Additionally, Xerox partners with McAfee/Trellix and Cisco to enhance security, utilizing McAfee's Whitelisting technology and Cisco's Identity Services Engine (ISE).

Differences Between Xerox and Kyocera 

Having covered the main similarities between Xerox and Kyocera, let's explore a few key differences:

User Interface 

One major difference you'll notice between Xerox and Kyocera machines is in their printers' user interface. The UI is your gateway for print, copy, scan, and fax jobs; it's essentially how you navigate a printer today.

While both brands have sleek, modern touchscreens on most office machines, they each bring a unique feel. Think of Xerox's interface like navigating an iPhone, whereas Kyocera's seems more like using an Android. Neither is inherently better; it's all about your preference.

For examples of the different user interfaces, see the images below:  

Xerox User Interface 

Kyocera User Interface  

Printer Apps

One key difference between Xerox and Kyocera printers is their approach to printer apps, which are becoming increasingly popular as workplaces shift towards automating basic tasks.

Xerox stands out with its customer-facing Xerox App Gallery, something Kyocera lacks. While both brands offer apps for tasks like printing from your phone, Kyocera requires you to go through a print service provider for additional productivity applications, such as Kyocera's Teaching Assistant app for educational purposes or the AccuSender app for healthcare needs.

Xerox, on the other hand, lets you download apps directly to your printer, much like you would on a smartphone. This makes Xerox's offerings a bit more accessible compared to Kyocera's.

It's important to note that printer apps aren't for everyone, and many come with a price tag. However, if your workplace values task automation, these apps could be a great fit for you.  

So, who has the better prices, Xerox or Kyocera?

Typically, Xerox offers more affordable prices compared to Kyocera when comparing similar printers from each brand's lineup.

The monthly lease price does favor Xerox due to aggressive discounting by their Authorized Dealer Partners. In addition, these local Partners frequently have "Special Offers" that can be attractive to many businesses.

In addition, Xerox Partners offer very attractive Cost per Copy Service Contracts. With these contracts you only pay for the copies that you make - there are no minimums and no overages. You only pay for the copies that you make. These contracts include all Parts, Supplies and On-Site Labor.