Copiers for Restaurants

Features You Need in 2024!

Here's How to Pick the Best Copier for Your Restaurant or Bar

Choosing the best copier, with the necessary features, for a restaurant is important - just picking the least expensive, or the one on sale can have costly consequences that will be felt not only by administrative staff but also your customers. In the long run, the right copier or multifunction printer is an investment that will pay dividends in efficiency and speed.

Scanning documents presents challenges: you want a multifunction copier with scanning capabilities that allows for fast scanning of documents in different sizes, but you also must ensure that the information you’re scanning remains secure (did you know that copiers actually retain the memory of the documents processed by the machine?) and, in some cases, that your process is in compliance with local laws.

Output Speed

A copier is nothing, if it does not provide the output speed and other features that you need. You need a machine that can keep up with your staff pressing needs and make your restaurant more efficient. We know how much paper is output by a restaurant, and how important meeting deadlines is.

Numbers speak for themselves: if your restaurant prints 2,500 pages per day, having a 25 page-per-minute machine will require more than an hour and forty minutes of continuous operation to complete its work. Is that time well spent?

Another often-forgotten issue is high capacity paper storage: imagine how long it takes your staff to open a new ream of paper, open the drawer to refill it, and restart the job that probably was interrupted by the out-of-paper warning.

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Xerox B225 Multifunctional

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Copy / Print / Scan
Prints up to 36 pages per minute
Auto Document Feed | 250 Sheet Tray
Mobile Ready | Built In WiFi
Perfect for Home Office &
Small Workgroups

Spend Less on Document Storage

Research shows that filling and maintain a four-drawer paper filing cabinet costs as much as $25,000. Count the number you have in your restaurant. Digitization of your files improves your practice efficiency by saving space but, most importantly, by making document access faster and more accurate.

Make sure you choose an office copier that does more than just print copies: it could become the central point of your document management system.

Maintenance and Peace of Mind

Finally, let’s not forget about the cost of running after copier maintenance and the repercussions of not careful consideration given to your maintenance partner. Choose a partner who is able to implement remote monitoring of your equipment, to make sure a technician is dispatched even before you know there’s anything wrong with your equipment.

You also need a solution that allows you to track and expense these processes. Bates stamping, scanning to email, security features, and more are crucial capabilities your copier needs to deliver to your restaurant office.

Just picking the least expensive copier isn’t enough: due diligence is as important in a multifunction printer or office copier as for any other business investment decision. Make sure you go through this list and check your boxes diligently to make sure you are getting the features you need on your next office copier.

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Scanning Capacity & Speed

Capturing document scans is a memory-intensive process for restaurants. Make sure your copier has fast scanning capabilities, and that it is able to store images for large files. Make sure you investigate whether document management software is available on your machine, or what upgrades are available for it. An ideal solution will save physical space in your office and make document access a lot easier, by allowing your paralegal staff to simply keyword-search for documents and case files.

Paper Size

Your restaurant will deal mostly with 8.5×11 (letter) and 8.5×14 (legal). But you should ask yourself if your document needs to cover other sizes (11×17, for example). Paying extra for a printer that can handle unusual sizes might make sense if you come across them often enough. If that’s not the case, the occasional odd-sized document can be handled by outside vendors as a more cost-effective solution.

Compliance and Security

Look for copiers capable of allowing print job release at the printer to avoid allowing print jobs to sit uncollected (and viewable by anyone) in the copier output tray. And don’t forget the copier hard drive – follow network security protocols and ensure that the hard drive is secured or erased periodically. Properly set up, copiers enhance document security.